Church accounting software programs are growing in popularity due to the desire by many churches for better accountability for the money they receive. With so many different accounting programs on the market, do you really need to buy an accounting program specific to the churches needs, or will any accounting program work?
There are some unique issues that many businesses face that don’t apply necessarily to the church. One of the biggest issues deals with taxes and often times when purchasing a general accounting program like Quicken or Peachtree, you are paying for the updates to the tax code in the program. So, if you don’t need to worry about that, should you consider buying a specialize accounting software program just for churches?
One of the biggest considerations that face many churches is that most are tax exempt. Since they are tax exempt, you often times won’t need the tax withholding portions that many of the general accounting programs come with. So does that mean they aren’t worth it? Not necessarily because sometimes specialized programs can be more. However, there are some church accounting software companies that offer regular updates and support with the price of the software.
With the demand for payroll features, most software programs will now handle this function. It used to be that you had two options for your church, either use a payroll company or hand write the payroll checks. Most church accounting software programs now have payroll features built right into them as do the more know accounting programs, such as Quicken and Peachtree.
The church handles different income sources each week that vary and fluctuate just as much as expenses do. Keeping track of these can be a nuisance at times, especially if you are still using a spreadsheet program to try and organize your churches finances. Church accounting software really helps organize your income and expenses a lot better because of their built in functions for following accounting standards.
Since you are trying to decide which church accounting software is best for you, whether it is one written and tailored to the church or a general accounting software such as Quicken or Peachtree, knowing what problems you are facing now and what you want to accomplish with the software are key. When you desire to be good stewards to the money God has blessed you with to continue His ministry, seek His wisdom and guidance and you will find peace with your decision.
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One Account, but multiple funds? Lets learn moreTreasurers or church business administrators may think that the best way to handle funds is to open a separate checking account for each fund. When dealing with church accounting, this is not always the best way to go about things. This approach multiplies paperwork and makes determination of a balance sheet extremely difficult. All funds money can be put into one pool as long as the church accounting system clearly documents net assets and liabilities in each fund separate from operative cash flow.
The primary difference between fund accounting and non-fund accounting software is that fund accounting software balances income/expense transactions within multiple funds while maintaining the overall balance sheet. This is needed for functional church accounting. Business accounting programs have one equity line, while fund accounting requires multiple net asset accounts, one for each fund. Fund accounting software is essential for the church or ministry that has restricted gifts.
Data base management is made easier with church accounting software. It is necessary for a church to organize and account for different types of donations. Some donations are to be used for only what the person giving them has designated If the church is using an excel spreadsheet for example; they will not be able to see their budgets, and each individual fund in an organized manner. If a church is not using actual true fund accounting church software they could end up with inaccurate totals. The good news is that there are a lot of church accounting software packages that have proven to be immense help for churches to cope with such problems. The software is user friendly and is equipped with the latest features that could enable churches to manage their financial data and prepare financial reports.
There are wide varieties of church accounting software packages that you can use depending upon the needs of your church. Different churches have different methods of organizing things. Therefore, it is better to make a list of your priorities before purchasing the software. These church accounting software packages are used in churches of all sizes: Large, medium and small, including churches with many congregations. The accounting software for churches is designed and developed to cater to managing the churches fund accounting such as journalizing expenses and revenue received from different sources.
Accountants in the church use the software to organize income and expense of the church. Most of the software comes with unique features such as restricting access of potential threats to confidential information of the church. The software features a built-in security that can only be accessed and changed with a password. Therefore, it minimizes the chance of tampering with confidential information.
In conclusion, church accounting software helps the church accountant, treasurer or whoever does the church accounting and the people who donate their money to the church. The software helps the church organize information and updates people concerned with donating money to church.
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